Terms and conditions

General Terms and Conditions

Please read this agreement and keep it.

By paying your monthly membership you agree to these guidelines.

Effective date 01 September 2022.

This agreement covers the relationship between you and Cowomoma Ltd Trading as Society1 (we’ll refer to ourselves as “Society1”, “we” or “us”) and covers your membership of the Society1 community and your use of the coworking spaces operated by us at 9-10 Cross Street, Preston, Lancashire, PR1 3LT.

POLICIES

The agreement starts from the date on which you become a member of Society1 by accepting these terms and paying your first membership fee, and continues until the date your membership ends. We are not a serviced or fully staffed office, and the following things help us keep our prices accessible. Society1 is more than an average shared office space - it is a community. The community cannot function without its members. At Society1, we’re not big on loads of rules, but since we work in a shared space, it is important that we all work within the same framework.

1. Member Guidelines

What you need to know:

1.1 What is included in your package level is detailed on our website and stated on your member account.

1.2 If you are a Dedicated Desk Member, you get your own desk and can leave your monitor, keyboard, favourite teddy bear etc. If you’re on any other membership plan, please sit in a Flexi / Hot Desk space and clear your desk at the end of each day. For anybody looking to leave their items overnight, we have lockers available to rent from £10 per month.

1.3 Clean up your rubbish/bits of paper/coffee cups, put used dishes into the dishwasher, keep the space tidy for everyone and recycle.

2. Polices

2.1 No illegal bittorrent. Don’t bog down the network downloading films all day.

2.2 Please pay your bills on time. Invoices are issued monthly.

2.3 Violators of our guidelines may be asked to leave. We reserve the right to refuse service to anyone.

2.4 If something needs fixing or replacing at the space, or you need to know how to work the printer, how the coffee machine works, etc, ask for help on Slack or/and tell Society1 reception.

2.5 Sorry,no pets allowed.

2.6 We take a grown-up approach to having guests at Society1. If someone visits for around an hour and you meet in the open space, this forms part of your membership with us. If someone is working with you for a longer period we expect that you purchase them a morning / afternoon pass or full day pass accordingly. We ask members to respect this rule and book usage appropriately. If we feel that a member is violating this rule we reserve the right to add the appropriate pass on the members account.

2.7 We have CCTV in the building. This is for our insurance and for the safety of our members. CCTV recordings are stored securely.

3. Your Responsibilities

What we ask from you: In order to keep things ticking along nicely and our prices accessible, here are some essentials we ask everyone to be mindful of when using the space.

3.1 If you break or lose something of value, you’ll be expected to replace it. We ask that you take care of the things around the building like you would your own belongings in your own home.

3.2 Bring problems with plumbing, electrical, door access, flooding, broken lockboxes, natural disasters, dishwashers, toilet paper etc. to the attention of Society1 reception or email work@society1.co.uk.

3.3 Never share Society1 door access or internet access with anyone. Your access and login is for you only.

3.4 Report any internet or WiFi issues to reception, who will help to resolve the issue. Do not assume we know there is a problem.

3.5 Pay your membership fees by the due date for the month ahead. We will not chase you down. The membership system will automatically turn off your access if you do not pay.

3.6 Equipment and professional liability is your own responsibility. These things do not fall under our insurance.

3.7 Leave the spaces as you found them, or in better shape.

3.8 Anyone who behaves in a manner that is destructive to the space or other members may be asked to leave. If anyone in our space makes you feel uncomfortable, bring it to our attention right away.


3.9 Be responsible and respectful with your internet usage. No bittorrent or illegal activities. Respect other people’s privacy, confidentiality, safety, property and data. If the police come looking for you, we will give you up immediately.

3.10 Back-up your data. If we have a power outage or the internet goes down, we’re not responsible for any work you may lose.

3.11 Don’t use drugs. Don’t drink to excess whilst at the space. Don’t use offensive language or threatening behaviour towards any other member.

3.12 We don’t have car parking available. There is car parking at Avenham Car park at the end of the road, however we encourage everyone to use public transport of cycle to the office if they’re able. We have a secure bike rack in the basement of the building. You are responsible for storing your bicycle properly.

3.13 Society1 members may sign for other members’ packages and deliveries, but it isn’t guaranteed. Plan accordingly.

3.14 The last member out of each space is responsible for closing windows, shutting off lights and firmly closing all doors.

3.15 There’s a kitchen provided on the ground floor and on the second floor. Please treat the kitchens respectfully and keep all areas tidy. Place all dishes in the dishwasher. The bins are emptied daily, please sort your waste into general waste and recycling.

3.16 The fridge is cleared out weekly so if there’s something you want to keep, please label it.

3.17 We work in an open space, so we don’t expect everyone to work in library-like conditions, but please be respectful of your coworkers. If you have a long, loud, or inappropriate phone call take it in an appropriate place – Stairwells, drop-in room on the first floor, an empty meeting room, etc.

3.18 In order to use Society1 as a postal address you are required to purchase a post box with your membership. If you wish to also register your company at Society1 you are required to purchase a virtual office package with your membership. We run a regular check via Companies House regarding who is registered here.

4. Payments and Cancellations

4.1 Membership fees are displayed including 20% VAT. Extras such as printing and phone charges are excluding VAT as they use external systems.

4.2 We provide access to the space and community in return for you paying your membership fee. Please keep your payment details up to date on the members system.

4.3 Your use entitlement is dependent on your membership level. No refunds or pro rata discounts are available.

4.4 If you would like to cancel your membership, please give us one month’s notice.

4.5 We may cancel your membership at any time if you break any terms of this agreement.

4.6 Your membership is personal to you and is not transferable to another person. If you have a guest who would like to visit for a day, a week or longer, that’s great! Please let us know so we can get them set up.

5. Legal

5.1 Where your membership entitles you to access the space, this is a licence to use the space, and does not give you an exclusive right to any part of the space. You are responsible for ensuring that the space meets your needs and we make no warranties or representations that the space is suitable for the purpose you intend to use it for.

5.2 Sometimes events happen that are out of our control. These include things like strikes, lock outs, accidents, war, fire, power outages, internet downtime or the delay or failure in manufacture, production, or supply by third parties of equipment or services. Such events may prevent us from providing you with access to the space, providing the services in whole or in part, or may prevent you from performing your obligations under this agreement. In such cases both parties agree that the other party will not be liable for any delay or failure in performing their obligations, including the loss of data.

5.3 You agree that you not an employee of Society1. You are responsible for complying with all laws, taxes, rules and regulations that apply to your work.

5.4 Society1 is a collaborative workspace, and you may find that you are working in close proximity to individuals or organisations that compete with your business. It is your responsibility to ensure that any obligations you may have regarding proximity and/or confidentiality with respect to such competing organisations and other members generally are adhered to. Due to the shared nature of the space, sensitive information may sometimes be overheard, and you agree to respect the right of privacy and confidentiality of other members in such circumstances.

5.5 We maintain a public liability insurance policy that covers the space and we carry our own contents insurance. Our contents insurance does not extend to your property or the property of your guests. You should make your own insurance arrangements to ensure that your property and any other liabilities are covered. We do not accept responsibility for loss or damage to any of your property left unattended or unsecured in the space.

5.6 We may amend the terms of this agreement at any time. If we choose to do so, we will give you reasonable notice.

5.7 Post box and virtual office services fall under the general terms and conditions of this document. Any specific terms and conditions will be provided at sign up.

5.8 Registered office post will be sorted at reception and either forwarded on or held in your post box, in line with your individual arrangements.

5.9 If you have paid to have your address registered at Society1, it is your responsibility to provide all the company trading names and individual names under which post will be received. Society1 is not responsible for mail that comes in any other names. Unrecognised post will be returned to sender.

5.10 If you have a post box for self-collection, collections can be made Monday – Friday during office hours.

5.11 We at Society1 take customer information seriously. We safeguard our customer data to the best of our abilities by using GDPR compliant systems and endeavour to encrypt and password protect all information in line with legislation. If you wish to see any of the data that we hold about you we are happy to share it with you. We do not share customer information with any 3rd party without explicit authorisation from the individual.

5.12 You are responsible to keep your own customer data safe. You will be working in an open space so it is your responsibility to secure your laptop / personal information / paperwork accordingly.

5.13 Privacy Policy - https://society1.spaces.nexudus.com/legal/privacy